ARTICLE II DISTRICT MEETINGS

Section 1. Regular Meetings.

(a) Regular district meetings may be attended by the members of the Cooperative and shall be held within the territorial boundaries of the respective districts not less than thirty (30), nor more than ninety (90) days before the annual meeting of the Cooperative at the places and on the dates and at the times to be determined by the board.
(b) The purpose of each district meeting shall be to hear and act upon matters submitted by the board to the districts, to formulate and vote on resolutions to be submitted to the board, and to elect directors.
(c) The President, or the President’s designee, shall preside at each district meeting and shall appoint a district secretary for each meeting.
(d) The district secretary shall be responsible for the preparation and certification of the minutes of such district meeting and shall forward such certified minutes to the Secretary of the Cooperative within two (2) weeks after the meeting. Newly elected directors shall take office at the next annual meeting of the Cooperative as defined in Article IV Section 1 of these bylaws.

Section 3. Notice. Written or printed notice stating the place, day and hour of the meeting, and in the case of a special meeting, the purpose or purposes for which the meeting is called, shall be delivered not less than ten (10) days nor more than sixty (60) days before the date of the meeting, either personally or by mail, by or at the direction of the Secretary of the Cooperative, to each member of the district. If mailed, such notice shall be deemed to be delivered when deposited in the United States Mail, addressed to the member at the member’s address as it appears on the records of the Cooperative, with postage thereon fully prepaid. Publication in a newsletter mailed to each member’s address as it appears on the records of the Cooperative is sufficient delivery for purposes of these bylaws. The failure of any member to receive any such notice shall not invalidate any action which may be taken by the members of the district at any such meeting.

Section 4. Quorum. Ten (10) members present in person shall constitute a quorum for the transaction of business at all district meetings. If less than a quorum is present at any district meeting, a majority of those present may adjourn the meeting from time to time, without further notice; provided, however, that the Secretary of the Cooperative shall notify any absent member of the time and place of such adjourned meeting.

Section 5. Voting. Each member shall be entitled to one (1) vote and no more upon each matter submitted to vote at a meeting. All questions shall be decided by a majority of the members voting thereon, unless otherwise provided herein. Section 6. Proxies. There shall be no proxy voting at district meetings.

Section 7. Credentials & Elections Committee. The board may provide for a Credentials & Elections Committee. The Committee may be comprised of such members as appointed by the President or President’s designee. The Committee may establish or approve the qualifications and nominations for all candidates for election. The Committee may decide all candidates for election. The Committee may decide all questions with respect to elections and voting which may arise at any district meeting. The Committee’s decision on all matters shall be final.

Section 8. Order of Business. The order of business at the regular district meeting and, so far as possible, at all other district meetings, shall be essentially as follows:

a. Report on the number of members present in person in order to determine the existence of a quorum;
b. Reading of the notice of the meeting with proof of the due publication or mailing thereof, or waiver or waivers of notice of meeting, as the case may be;
c. Reading of unapproved minutes of previous meetings and the taking of necessary action thereon;
d. Presentation and consideration of reports of officers, delegates, directors, and committees;
e. Election of directors;
f. Unfinished business;
g. New business; and
h. Adjournment.